A written Belgian mandate,
prepared and notified properly.
Belgium requires a company established abroad and selling at a distance to Belgian private individuals to appoint a representative established in Belgium. We review whether the requirement applies to your route and prepare the mandate.
Indicative private-service pricing: Amazon Starter €399 in year one · Standard €474/year + €150 setup · scheme contributions and other third-party costs excluded
✓ Free ✓ Human review ✓ No commitment
Timing depends on document completeness and independent registry and scheme review
The outcome
A documented representative appointment
- A written analysis of whether the requirement applies to your route
- A written mandate with a defined scope and defined limits
- The appointment notified and the notification retained
The regulator and the scheme decide what they accept and when
Two routes converge on the same requirement
The Belgian packaging framework requires the appointment for distance selling to private individuals, by written mandate and notified before products are placed on the market. The European packaging regulation separately requires an authorised representative for extended producer responsibility, appointed by written mandate.
Where representation goes wrong
It is confused with tax representation
An authorised representative for extended producer responsibility is not a fiscal representative and creates no VAT position.
The mandate has no scope limits
A mandate without a defined scope, defined exclusions and a termination procedure is a liability rather than a control.
The appointment is never notified
The framework expects notification in writing before products are placed on the market, and notification of termination afterwards.
Included in the written scope.
- Route and establishment review against the current requirement
- Written mandate drafted with scope, exclusions and termination
- Coordination of the notification and retention of the receipt
- A defined escalation route if the client stops responding
Four controlled steps.
Document the facts
Collect the entity, products, channels, contracts and available evidence for authorised representation.
Confirm scope and dependencies
Receive a written map of assumptions, exclusions, third parties and points requiring approval.
Authorise the agreed work
Private fees, external costs and client responsibilities are confirmed before any submission or commitment.
Coordinate and retain evidence
After a valid engagement, each action, external decision and authentic receipt is stored with its date and version.
Frequently asked
Is this the same as a fiscal representative?
No. It is an extended-producer-responsibility representative. It does not create a Belgian VAT position and does not assume your commercial obligations.
Does it apply if we only sell to Belgian businesses?
The national requirement is written around distance selling to private individuals. Business-to-business supply is analysed separately, and the answer depends on whether your Belgian customer resells the goods as supplied.
Does it apply to a company outside the European Union?
The Belgian requirement is written around establishment outside Belgium rather than outside the Union. The European layer is drafted differently for third-country producers and is reviewed separately.
Do you become responsible for our contributions?
No. The representative accepts defined statutory duties. Your company remains the member and the contribution debtor.
Around the mandate
Discuss the facts with the team.
Independent private service · human scope review · no third-party outcome promised.
✓ Free ✓ Human review ✓ No commitment