compliance teamThe authorised representative for Belgium
Step 1
Confirm the selling route
Step 2
Appoint by written mandate
Step 3
Notify the appointment
Step 4
Keep the mandate current
| Control | Evidence to retain |
|---|---|
| Scope | Entity, product, channel, stream and source |
| External action | Version, date, authorised filer and issued receipt |
| Maintenance | Source data, approval, invoice and next deadline |
The national route came first
The Belgian packaging framework already required a company established outside Belgium and selling at a distance to Belgian private individuals to appoint a person established in Belgium as its authorised representative, by written mandate and notified before products are placed on the market.
That duty sits in the cooperation agreement itself and does not depend on the European regulation.
The European route reinforces it
The European packaging regulation, applicable since 12 August 2026, requires a producer making packaging available in another Member State to appoint an authorised representative for extended producer responsibility by written mandate.
Scheme guidance states that such a representative must be established in Belgium and registered with the regulator. Belgium therefore has a body that receives the appointment.
What a representative is not
An authorised representative is not a fiscal representative, not a scheme and not the regulator. It does not assume the commercial obligations of the company it represents and does not become the contribution debtor.
It is a named entity that accepts defined statutory duties under a written mandate, which is why the appointment is documented and its termination is notified.
Conclusion
Scope comes before a form. Connect the legal entity, product, sales channel and EPR stream to the rule that actually applies.
Evidence must remain traceable. Keep source data, versions, approvals, filings, receipts and every record issued by an external body.
Third-party decisions are never guaranteed. Approved schemes, public registers, the regulator and marketplaces control their own procedures, timing and decisions.